Assistant Office Manager
Join Our Team as an Assistant Office Manager at a Fruit & Vegetable Business
Are you a highly organised, proactive, and customer-focused individual with a knack for numbers and tech? We're looking for an Assistant Office Manager to grow into our team as other senior members retire and look to drop hours. You will be assisting in the growth, technology, HR & cash management of our bustling fruit and vegetable business in Dinsdale, Hamilton.
This is a fantastic opportunity to play a pivotal role in a well-loved local business that prides itself on fresh produce and great service. You will be essential to our smooth daily operation, supporting our team of approximately 14-15 people.
The Role: What You'll Be Doing
As our Assistant Office Manager, you'll be responsible for a varied and crucial set of tasks:
- Financial Administration: Handling cash and invoices, managing bookkeeping, performing Xero reconciliations and preparing reports to support management decisions.
- Operational & IT Assistance: Assisting the Store Manager with creating staff rosters, coordinating schedules, managing and improving internal systems and supporting team communication.
- E-commerce & Digital Operations: Managing and updating our website and the payment engine for all online orders and optimising digital workflows. This involves a keen eye for detail and a solid understanding of e-commerce processes and software management.
- Management support: Assisting the owners and other managers with arranging internal and external meetings, operational tasks, calendar management and general administrative support.
- Office Management: Managing the office, ensuring staff rooms and offices are stocked and meet staff needs. Ensuring Health and safety compliance, coordinating personnel performance management and training.
- Customer & Sales Support: From time to time, you will be involved with operating the point of sale (POS) system and providing exceptional customer service in-store. You will also manage online orders via the website.
You Bring: Skills & Qualifications
The ideal candidate will possess the following:
- Education: A Bachelor's degree in Business Administration, Accounting, IT or a similar relevant field is highly preferred.
- Experience: A minimum of 2 years of experience in an Office Management, Website management or IT support, Bookkeeping, or similar role.
- Technical Proficiency: Familiarity with POS systems and website/e-commerce management.
- Personal Skills: Excellent organisation, problem-solving abilities, attention to detail, strong communication skills, and a positive, can-do attitude. You must be comfortable working in a fast-paced retail and digital environment and managing multiple priorities.
- Compensation: $32 - $34 per hour
- Hours: minimum 35 hours per week, maximum 45 hours, average 40
If you're ready to bring your expertise to a supportive, fresh, and friendly workplace, we want to hear from you!
To Apply: Please submit your CV and a brief cover letter outlining your relevant experience to support@frenz.co.nzPlease note: Only applicants with the right to work in New Zealand will be considered.