Visits Coordinator / Team Administrator - NZ Embassy in Washington DCat Ministry of Foreign Affairs & Trade -
Ministry of Foreign Affairs & Trade Wellington
The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.
Kia hangai ake e te Manatu he ao
-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.
Visits Coordinator and Team Administrator
The role will be vacant from October 2025 and ideally the appointee will commence in November 2025.
Who are we looking for?
No off-shore allowance or transfer allowance applies.
Why MFAT?
We provide advice to the Government on the implications for New Zealand of what is happening in the world.
To Apply/Interested?
Only applications that have been emailed to the above address will be considered.
You MUST be a NZ Citizen and able to obtain and maintain a NZ Government National Security clearance.
Use this online tool to self-check your eligibility for a CONFIDENTIAL security clearance.
Kia hangai ake e te Manatu he ao
-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.
Visits Coordinator and Team Administrator
- NZ Embassy in Washington DC Opportunity for someone with previous visits, logistics or administration experience to support the New Zealand Embassy in Washington DC A varied, fast paced and engaging role supporting engagement with one of New Zealand's closest and most important bilateral partners About the role
- Kōrero mō te tūranga This role is responsible for arranging incoming and certain outgoing visits and providing administrative support to the Embassy's political and trade policy teams.
- negotiable depending on experience.
The role will be vacant from October 2025 and ideally the appointee will commence in November 2025.
Who are we looking for?
- Mā wai te mahi nei?
- sets high standards including accuracy and attention to detail Excellent written and oral communication skills Experience managing external service providers and suppliers Strong customer focus Demonstrated ability to build and maintain effective relationships and work within a team Ability to work autonomously and within guidelines, demonstrating the use of sound judgement Ability to anticipate issues and problems and think of solutions The successful candidate must have the right to live and work in the United States.
The New Zealand Embassy is able to support an application for an A2 visa, which is subject to a 5 year limit.
This is a locally employed position, with terms and conditions being set in accordance with US employment regulations.No off-shore allowance or transfer allowance applies.
Why MFAT?
- Ngā hua o te mahi i te Manatū Aorere We are committed to a focus on leadership, talent, training and development.
We welcome applications from people from a diverse range of backgrounds.
About us- Mō mātou Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.
We provide advice to the Government on the implications for New Zealand of what is happening in the world.
To Apply/Interested?
- Me pēhea te tuku tono For a copy of the position description please click here.
To apply, please email your CV and Cover Letter to Washington Recruitment at WSHRecruitment@mfat.govt.nz.
Please DO NOT use the ‘Apply with Seek' or ‘Apply' buttons on this advertisement.Only applications that have been emailed to the above address will be considered.
You MUST be a NZ Citizen and able to obtain and maintain a NZ Government National Security clearance.
Use this online tool to self-check your eligibility for a CONFIDENTIAL security clearance.
Please note that this tool is not part of the formal security clearance process:http://www.protectivesecurity.govt.nz/eligibility-tool Let us know if you need any support or have any access requirements that will help you through the recruitment process.
Applications close at midnight NZ time on Tuesday, 30 September 2025.Please note: If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a NZ Government Embassy or High Commission, they may, subject to individual circumstances, have NZ Tax Residency obligations in particular in relation to the New Zealand Government Service rule.
We advise any applicant, who may be in this situation, to discuss their tax residency status with the NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.
Ministry of Foreign Affairs & TradeWellington
in central Wellington, NZ. While it is not usual for specialist staff to be ‘posted' outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one...
Ministry of Foreign Affairs & TradeWellington
a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process...
Ministry of Foreign Affairs & TradeWellington
as a specialist role) based in central Wellington, NZ. While it is not usual for specialist staff to be ‘posted' outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates...